If you manage other people’s time for a living, you start to notice patterns.
One thing I notice is that if everything is important, then actually, nothing is.
That’s why I suggest simple rules for my clients, to enable them as business leaders to get the most out of their week, and make sure the things that really are important, have time dedicated to them.
In my experience, the entire day should be full. But, not just with meetings, but with blocks too.
- No meetings before 10am. It doesn’t work for everyone (time zone dependent) but a no meeting block first thing enables time to set up for the day and actually attend things prepared.
- Focus time blocks. These are crucial for anyone with a heavy schedule for deep work. If the time is assigned in the calendar, it usually means it gets done. Treat it like you would a meeting.
- ‘Keep free’ slots. A few of these in 30 minute blocks dotted across the week allow for last minute things that come in, to be able to slot in without moving anything. If nothing last minute comes in (rare) then bonus, you have 30 minutes free!
- Travel time. It needs to go in as a separate entry, so it is clear how long you have to get from A to B for in person meetings.
- ‘Drop in’ slot. A dedicated time the team can come to you with questions, get your approval on something or quickly update you in person. This slot should mean no interruptions at other times, when you are in focus mode. (This does only work if the team is aware of it, and stick to it too!)
These are small things that can be implemented into your calendar, and you just might be surprised at how much impact they have on your working week.
Do you block time each week?